Data Protection Declaration

1. Information regarding the collection of personal data

1.1 Below, we will provide you with information about the collection of personal data in the case of conclusion of an employment contract as a client, professional company, supplier, business partner, or other contractual partner (for example, as part of an application or employment relationship) or when using our website. Personal data pertains to all data traceable to you personally, such as name, address, email addresses, user behaviour.

1.2. The responsible party as per Art. 4 (7) EU General Data Protection Regulation (GDPR) and other national data protection laws in the member states as well as other legal provisions related to data protection is:

Toshiba Tec Germany Imaging Systems GmbH
Presidents: Toshiyasu Takahashi, Michael Becker
Carl-Schurz-Straße 7
D - 41460 Neuss

Tel.: +49 2131 1245-0
Fax: +49 2131 1245-402
Email: info@toshibatec.eu

Our Data Protection Officers and/or our Data Protection Coordinators can be contacted using the information below:

Data Protection Officer                
Mr Stephan Sedlmair                            
TÜV Rheinland Industrie Service GmbH        
Vogelsanger Weg 6                     
40470 Düsseldorf                                           
Tel.: 01725164059
Email: sedlmair@de.tuv.com                         

Data Protection Coordinator
Ms Julia de Boer
Legal Counsel
Carl-Schurz-Str. 7
41460 Neuss
Tel.: 02131 1245-203
Email: Dataprotection@toshibatec-tgis.com

1.3. When you contact us via post, telephone, email or contact form, the information you provide (your email address, your name and your telephone number, if applicable) will be stored by us to answer your questions. We delete the data gathered in this context once its storage is no longer necessary or we restrict its processing should statutory retention obligations exist. Furthermore, we collect and use personal data of the data subjects and users of our website only - among others, to provide a functioning website - as far as this is necessary in the context of our contents and services or in the context of a contract fulfilment. The collection and use of personal data from the data subjects and users of our website can generally only take place once consent has been granted by the users. An exception applies in cases where prior consent cannot be given for practical reasons and/or the processing of the data is permitted by legal regulations.

1.4. Should we wish to make use of subcontracted service providers for individual features of our offer, or use your information for promotional purposes, we will subsequently inform you about the respective processes in detail. In doing so we will also indicate the fixed criteria for the storage period.

2. Your rights – Legal grounds

2.1. You have the following rights in relation to us with regard to your personal data:

- Right to access
- Right to rectification or erasure
- Right to restriction of processing
- Right to objection to processing
- Right to data transferability

2.2. You also have the right to complain about our processing of your personal data to a data protection monitoring body.

2.3. Where we obtain consent from the data subject for processing personal data, Art. 6 (1)(a) GDPR provides the legal grounds for the processing of personal data. When processing personal data required for the performance of a contract in which the data subject is a contracting party, Art. 6 (1)(b) GDPR provides the legal grounds. This also applies to processing procedures required for the implementation of pre-contractual measures. Where the processing of personal data is required for compliance with a legal obligation to which our company is subject, Art. 6 (1)(c) GDPR provides the legal grounds. In the case that the vital interests of the data subject or another natural person render the processing of personal data necessary, Art. 6 (1)(d) GDPR provides the legal grounds. If the processing is required to safeguard a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not override the first-named interests, Art. 6 (1)(f) GDPR provides the legal grounds for processing.

3. Collection of personal data when visiting our website

3.1. In the event of purely informational use of the website, i.e., if you don’t register or otherwise provide us with information, we will only collect the personal data that your browser transfers to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to show you our website and to ensure stability and security (legal grounds Art. 6 (1) Clause 1 (f) GDPR):
- IP address
- Date and time of the request
- Time Zone Difference to Coordinated Universal Time (UTC)
- Content of the request (specific page)
- Access status/http status code
- Each transmitted quantity of data
- Website from which the request comes
- Browser
- Operating system and its interface
- Language and version of the browser software

3.2. In addition to the aforementioned data, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive and assigned to the browser that you are using and allow the site that sets the cookie (here ours) to receive certain information. Cookies cannot run programs or transfer viruses to your computer. They serve to make the internet offer more user-friendly and effective overall.

3.3. Use of cookies
3.3.1. This website uses the following types of cookies, the scope and operation of which are explained below:
- Transient Cookies (for this 3.3.2.)
- Persistent Cookies (for this 3.3.3.)

3.3.2. Transient cookies are automatically deleted when you close the browser. In particular, these include the session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the common session. This will allow your computer to be recognised when you return to our website. The session cookies are deleted when you log out or close the browser.

3.3.3. Persistent cookies are automatically deleted after a specified period, which may differ depending on the cookie. You can delete the cookies in the security settings of your browser at any time.

3.3.4. You can configure your browser settings according to your wishes and, for example, reject the acceptance of third-party cookies or all cookies. Please be aware  in case of refusion  a login will not be possible and you are not able to use  this website.

3.4. All data is deleted as soon as it is no longer required to fulfil the purpose of its collection.

3.5. If the data is stored in log files, this is the case after seven days at the latest. Further storage is possible. The collection of data for the provision of the website and the storage of the data in log files is essential for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

4. Other features and offers of our website – external service providers

4.1. In addition to the purely informative use of our website, we offer various services that you may be interested in using. To do this, you will generally need to provide other personal information that we use to provide the service and for which the aforementioned data processing principles apply.

4.2. In some instances, we use external service providers to process your data. These have been carefully selected and commissioned by us, are bound by our instructions and are audited regularly.

4.3. Where our service providers or partners have their headquarters in a state outside of the European Economic Area (EEA), we will inform you about the circumstances.

5. Objection to or revocation of the processing of your data

5.1. Should you have granted consent for the processing of your data you may modify or completely revoke this at any time without providing reasons. You can send this revocation to us (see Clause 1.2. – Responsible Party) by post, email, fax, or in the form that was used when issuing the declaration of consent. No extra costs are incurred in such cases, other than postage costs or transmission costs in accordance with existing basic tariffs. Such a revocation will impact the legitimacy of the processing of your personal data once you have sent it to us.

5.2. Where we support the processing of your personal data by referring to the balance of interests you can submit an objection to the processing. This is the case in particular if we do not require the processing to fulfil a contract with you. In the case of the following website uses, this will be additionally shown by us in the following description of the function. When exercising such an objection we ask that you provide the reasons for which we should not have processed your personal data as we have done. In the case that you provide an objection with reasons we will examine the situation and will either adjust or modify the data processing or indicate to you the mandatory reasons for continuing with the processing.

5.3. Of course, you may object to the processing of your personal data for marketing and data analysis purposes at any time. You may inform us about your objections to marketing by contacting us using the following contact information: werbung@toshibatec-tgis.com



6. Sensitive data and data relevant to the German Equal Treatment Act (AGG)

We would like to point out that, based on existing data protection and AGG laws, our company does not desire, particularly within the scope of an application process, the sharing of particularly sensitive information, such as, for example, photos, information on family status - with the exception of a potential status as a severely disabled person, should the applicant freely choose to disclose this.